The local institute treasurer ensures the financial integrity of the local institute, taking lead responsibility for managing its income and expenditure, providing regular financial reports to council and reporting any budgetary concerns to the president.
Main responsibilities
- To report on the financial standing of the local institute at each council meeting by using, and keeping updated, the local institute accounts tool.
- To ensure that financial transactions are appropriate and financial affairs are conducted within the local institute’s constitution.
- To prepare the annual budget in conjunction with the elected officers.
- To report to council the results of local institute events and investments and make recommendations as to any future actions that should be taken.
- To arrange for an annual audit or check of the local institute’s accounts.
- To create and produce an annual financial statement for presentation to the auditors and the AGM.
- In the event of concern of a material malpractice, or that the local institute is likely to become insolvent, report the concern to the CII.
- To issue payments upon production of authorised payment requests, ensuring all creditors are paid within credit terms established and all funds are collected from debtors within acceptable time periods.
- To ensure that all necessary returns are submitted to the CII, preferably via the local institute accounts tool.
- To ensure that any special grant application to the CII is properly completed and is an accurate reflection of the needs of the local institute.
- To ensure bank accounts are reconciled periodically and within a reasonable timeframe, to be verified by a different member of council, to evidence this task is being properly completed.
In conjunction with council, the treasurer should establish a panel of bank signatories with appropriate levels of signing authority.
The treasurer should work with the president and deputy president to ensure they have a clear understanding of the financing of the local institute e.g. by producing cash flow projections as appropriate.
The treasurer should work with the president and the deputy president to establish a succession plan for the role of treasurer, encouraging role-shadowing and or use of deputies.
As defined in the CII Charter and Bye-laws, a local institute’s primary role is to adopt the objectives of the CII for the benefit of your local members, prospective members, students and the local insurance and financial services community. Consequently, the treasurer should develop a close working relationship with the CII and your Regional Membership Manager.